Operations Executive (2-3 Years Experience)

We are looking for a detail-oriented and proactive Operations Executive with 2–3 years of experience to manage office operations, administrative activities, accounting support, and assist the HR Manager and Director. The candidate should be capable of handling operational coordination along with basic accounting and voucher management responsibilities..

Key Responsibilities:

Office Management & Administration

• Ensure smooth day-to-day office operations.
• Manage office supplies, vendor coordination, and facility maintenance.
• Handle travel arrangements, meeting scheduling, and calendar management.
• Maintain office records, documentation, and filing systems.
• Coordinate with external vendors and service providers.

Accounting & Voucher Management

• Prepare, verify, and maintain payment vouchers, receipts, and invoices.
• Process vendor bills and ensure timely payments.
• Maintain petty cash records and expense tracking.
• Assist in bookkeeping and basic accounting entries.
• Reconcile bank statements and expense reports.
• Maintain proper documentation for audits and compliance.
• Coordinate with external CA/accountant for financial records and reporting.

Operational Support

• Assist in streamlining operational processes and workflows.
• Monitor and track operational expenses and budgets.
• Prepare reports, presentations, and MIS as required.
• Support cross-functional coordination between departments.

HR Support

• Maintain employee records and HR documentation.
• Support onboarding and induction processes.
• Assist in payroll coordination and leave management.
• Coordinate employee engagement and administrative activities.

Executive Assistance

• Provide administrative support to the Director.
• Manage correspondence, emails, and internal communications.
• Assist in preparing reports, meeting minutes, and presentations.
• Follow up on action items and ensure timely execution.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Management, HR, or related field.
• 2–3 years of relevant experience in operations/admin roles.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Basic understanding of HR processes and compliance.
• Ability to maintain confidentiality and professionalism.